How to Plan the Best Kids’ Birthday Party Entertainment in NYC
Planning a birthday party for your kids should be exciting and not stressful! But there are important things to consider if you want everything to go as planned. With the right preparation, you can rest assured that the party will be filled with joy, laughter, and unforgettable memories for your family and guests.
At Blue Balloon Parties, we’ve been bringing joy to kids’ birthday celebrations across NYC for over 15 years. We specialize in keeping kids engaged while you handle the planning, venue, guest list, and catering.
Here, we share our top tips to help you plan an unforgettable party!
7 Tips for Planning a Fantastic Kids’ Birthday Party
1. Planning Ahead
When planning a birthday party, it’s a good idea to start at least 4 – 6 weeks beforehand. Consider the booking date if it falls on a weekday or a weekend. It is also vital to decide on the duration of the birthday party – keeping it shorter, especially during a weekday, is a good idea.
Take into account if there are chances of rain or inclement weather and ensure that you plan accordingly. Once you’ve finalized the dates and time, you can let us know, and we’ll take care of the entertainment!
2. Lock in the Logistics
Finalizing the venue is an important part of the birthday planning process. There are many choices to consider, like at school, at home, or in a hall. Highlight the right venues for your needs and discuss with them about costs, duration, and number of guests before finalizing. Setting a clear start and end time for the party is convenient for everyone.
It is also a good idea to arrange for parking or transport for the guests if needed. Ensure that you check for noise restrictions where you’re having the birthday party. Last but not least, ensure that the whole venue is childproofed – no open outlets, sharp corners, and proper barricading to prevent access to unsafe areas.
3. Pick an Engaging Theme
The choice of theme is crucial when it comes to a birthday party! It is important to consider your child’s preferences when it comes to their favorite characters, colors, and food to ensure it will be a success. Matching your theme to your child’s current likes, like clowns, dinosaurs, unicorns, or superheroes, can make it truly unforgettable for them!
At Blue Balloon, we have a range of entertainment options including clowns, cartoon characters, magicians, and superheroes. Check the link for more ideas when choosing entertainment for your child’s birthday party – https://blueballoonparties.com/entertainment/
4. Send Invites and Track RSVPs
To ensure that everything goes smoothly, send invites 3 – 4 weeks ahead. It will allow people to plan and confirm their attendance. Using digital invites is a great idea because you can track who is coming and who isn’t a lot easier.
Check and double-check the invites for key details like date, time, location, RSVP deadline, and dress code. Add a contact number for guests to use in case of last-minute questions and other clarifications. Plan ahead for extra party favors and food in case the siblings of guests attend the party.
5. Book Trusted Vendors
When booking vendors, use information from trusted review sources and or personal recommendations before you confirm. It is a good idea to finalize the vendors at least a month in advance. Choose the right style of catering, cake, decor, tables, and chairs with a consistent theme to give your birthday party that professionally put-together touch!
The one thing you don’t have to worry about is the entertainment for the party. Blue Balloon can give you a huge list of options, including professional entertainers, bounce rentals, and a photobooth. We also offer other engaging options for children like face painting and balloon twisting. If you have any doubts or need clarification, please don’t hesitate to reach out to us, and we can help!
6. Final Preparations
It is a great idea to make a final round of checks leading up to the event. Confirm the guest list and prepare a final list of who is coming and who isn’t. Call up and confirm vendor arrival times and ensure that you charge cameras and phones so you can capture every moment from the birthday party. Keep extra trash bags and cleaning supplies nearby to quickly deal with spills during the party.
For the birthday entertainment, just call us and we’ll let you know if there is anything you need to do ahead of time. Our personnel will be there ahead of time to set up entertainment options like bouncy rentals, water slides, and a photobooth.
7. Relax and Enjoy!
Now that all the hard work is done planning for the event, it is time to enjoy a well-earned party! Delegating people for certain tasks is a great way to share the responsibilities and ensure adults feel involved as well.
Designate a person to go around the attendees and click candid pictures of the guests. Remember that your child is celebrating a milestone, something that you will look back on with fond memories in the years to come. So relax and have fun!
In a busy place like NYC, it pays to plan ahead properly. And this is exactly the reason why you should call the professionals! Blue Balloon Parties have been making kids’ birthday parties fun for a long time! We aim for a turnkey operation that delivers a huge variety of entertainment options, including water slides, bounce houses, and entertainers, to give your child the ultimate unforgettable birthday!
We take pride in delivering reliable, high-energy fun so you can focus on enjoying the event and creating memories. Call us now to book your birthday entertainment today!